Governance
Constitution of Bains Rajput Foundation
The constitution is the authoritative framework of the foundation. It governs membership, the general body, the Executive Committee and its supporting committees, elections, pooled business and funds, and local chapters.
آئینِ بینس راجپوت فاؤنڈیشن
The Official Document
The constitution is published in Urdu. An online summary in English is provided below for accessibility. Read the document in the viewer, open it in a new tab, download it, or print it.
If the viewer does not display on your device (some mobile browsers cannot embed PDF files), use the download button above. Accessibility note: the PDF is a written Urdu document; the English summary below covers its main provisions for screen reader users and readers who do not read Urdu.
Constitution Highlights
A plain-language summary of the main provisions. It explains the constitution in accessible language without changing its legal meaning.
Name and purpose (Articles 1 and 2)
The organisation is named Bains Rajput Foundation (BRF), a private fraternal organisation. Its purpose is to build understanding among members, provide a forum for social, cultural, educational and business exchange, nurture heritage, connect with Bains Rajput organisations worldwide, protect members' interests, and empower youth and women.
Membership (Article 3)
Ordinary membership is open to well-intentioned Kashmiri Bains Rajputs aged at least eighteen who support the foundation's aims. Spouses of ordinary members are also ordinary members. Dependent children and parents are associate members without voting rights. Membership is lifelong unless withdrawn, suspended or terminated, and members must attend at least two meetings a year to remain active.
General body (Article 4)
The general body is the supreme forum, made up of all ordinary members. It reviews the year's activities, elects the Executive Committee and auditor, adopts constitutional amendments and decides policy. A quorum requires more than 60 percent of ordinary members, and each member has one vote.
Constitutional amendments (Article 5)
Amendments require a full two-thirds majority of the general body, with at least fourteen days' notice of the proposed amendment.
Official year (Article 6)
The official year of the association begins on the first of August.
Executive Committee (Article 7)
The Executive Committee directs and supervises the foundation's business. It includes the President, Vice President, General Secretary, Treasurer, Youth Wing President, chairpersons of the Cultural, Education, Legal Advisory and IT Activities Committees, the Membership Secretary and the Community Relations Secretary. Terms last two years, and the same person may not be President for more than two consecutive terms.
Cultural Committee (Article 8)
Assists the Executive Committee in implementing social, cultural and educational programmes, receives its mandate from the Executive Committee and is accountable to it.
Education Committee and funds (Article 9)
Assists with educational programmes and platforms, proposes training programmes, scholarships and academies to close education gaps, and may use donations and funds with Executive Committee approval.
IT Activities Committee (Article 10)
Implements and manages IT projects, digital platforms, IT infrastructure and cybersecurity initiatives, and proposes IT training programmes and workshops.
Legal Advisory Committee (Article 11)
Assists with legal matters, ensures activities comply with relevant laws and regulations, advises on agreements and documents, and represents the foundation in legal matters where required.
Auditor (Article 12)
The general body elects an auditor for a one-year term to audit the books of account and present findings to the general body.
Elections (Article 13)
An election committee of a convener and two members conducts Executive Committee elections, verifies the voter list, invites nominations, holds the vote and notifies results to the general body within fifteen days.
Pooled business and funds (Article 14)
Members may propose business ideas to the Executive Committee. Approved pools collect funds from interested members, with an assigned auditor, a supervising committee drawn from investors, profit distribution according to shares, and safeguards if a pool member's membership is suspended or terminated.
Local chapters
The foundation encourages local chapters as local forums for social and cultural exchange. Chapters require a minimum of sixteen life member families to apply, operate within the constitutional framework, maintain audited accounts, hold regular meetings and elections, and remain accountable to the Executive Committee.
Local chapter governance (Annex 1)
Detailed guidelines cover chapter formation and approval, membership processing, finances and reporting, elections every two years, use of the foundation's name and logo, non-competition with the Executive Committee, and the process for dissolving a non-compliant chapter after written notices.
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